Managing Locations

How to view, add, edit, and filter locations in your QNOPY project

Overview

Locations represent the specific sites or points within a project where field data is collected. You can manage all your project locations from the Locations tab inside your project on the web portal.

To get started, log in at https://app.qnopy.com/portal/en/login, go to My Projects, and open the project you want to manage. Click the Locations tab.

Viewing locations

The Locations tab shows all locations assigned to your project. For each location you can see:

• Location name and coordinates
• Form assigned
• Tab assigned
• Location instruction
• Profile picture

Location actions

Select one or more locations using the checkboxes, then click the actions button (triangle arrow) to perform bulk actions:

• Delete a location
• Assign the location(s) to a form
• View the location(s) on a map
• Remove a location from a specific form

Edit a Location

Click the edit icon next to any location to edit its name, coordinates, form assignments, and profile picture. Click Save Changes in the bottom right when done.

Create Single Location

Click + Add Location to create a new location for your project. Fill in the location name and any other details you'd like to add, then click Save.

Bulk Upload Locations

To add multiple locations at once using an Excel file:

1. Go to the Locations tab and click Upload.
2. Select the form you want to assign locations to from the dropdown, then click Download Template.
3. Fill in the template with the following columns — Location name, Latitude, Longitude. Location instructions are optional.
4. Save the file and return to the web portal.
5. Select your form from the dropdown, click Upload Locations, and select your completed file.
6. Your locations will appear in the locations list once uploaded.

Tip: Make sure you save your Excel file before uploading. Latitude, longitude, and location name are required for each row.

 

Importing locations

If you have an existing spreadsheet of locations from a GIS system or survey tool, you can import it directly into QNOPY without reformatting your coordinates manually. QNOPY supports three coordinate formats and will automatically detect and convert them on import.

How to import

1. Go to the Locations tab and click Import.
2. Upload your Excel file (.xlsx).
3. QNOPY will automatically detect the coordinate format used in your file.
4. Review the detected locations and confirm the import.

Supported coordinate formats

You can upload files in any of the following formats:

WGS84 (recommended for general use) -Default format of qopy

The standard GPS coordinate format used worldwide. Your file should contain the following columns:

Location	Latitude	Longitude

ITM — Israeli Transverse Mercator (for Israel-based projects)

Used in Israeli engineering and GIS systems. Your file should contain:

Location	Easting	Northing

State Plane (for US surveying systems)

Used in US state-level surveying. Your file should contain:

Location	Easting	Northing

State Plane imports also require an EPSG code to identify the specific state plane zone. This must be included in the file's metadata row.

How coordinates are handled

QNOPY stores all location data internally in WGS84 format. If you upload a file in ITM or State Plane format, QNOPY will automatically convert those coordinates to WGS84 during import — you don't need to do any conversion yourself.

Important rules to follow

• Each file must use only one coordinate format — do not mix WGS84, ITM, and State Plane in the same file.
• ITM and State Plane coordinates are converted to WGS84 automatically on import.
• State Plane files must include a valid EPSG code.
• Latitude and longitude are required for WGS84 files. Easting and northing are required for ITM and State Plane files.

Not sure which format to use? Use WGS84 if you're working with standard GPS coordinates. Use ITM if your project is based in Israel. Use State Plane if you're working with US survey data.

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Assigning Forms to a Location

If you want a form to only be accessible from specific locations, you can assign it directly to those locations:

1. Click the edit icon next to the location you want to assign.
2. Click Select a Form and choose the form (or forms) from the dropdown.
3. Click Save.

To assign a form to multiple locations at once, select the checkboxes next to all the locations you want to update, then use the Select a Form dropdown from the actions menu. The assignment will apply to all selected locations.

Assigning Tabs to a Location

You can also assign specific tabs to locations. First assign the form to the location as described above, then click Select tab and choose the tab from the dropdown that appears.

Header Tabs and Header Locations

Header tabs and header locations are two closely related features that let you set a single header for your form — useful when you have many locations but want one consistent set of data shared across all of them.

• Header tab — Set a tab in the form builder as a header. If you don't have access to the form builder, ask your project manager to confirm the correct tab is set as a header.
• Header location — Once the header tab is set, find or create the location you want to act as the header across all locations. Click the edit icon for that location and check the box for Header location, then save.

These are advanced features. Contact [e-mail] if you have any questions before getting started.

Location Fiter

Location filters allow field users to filter the locations list in the mobile app — for example, to filter by which wells need to be sampled in a given quarter, or to group locations by area within a site.

Setting up location filters

1. Inside your project, click the Locations tab and then click Location Filters.
2. If no filters exist yet, you'll be prompted to download the template. Click Upload to trigger the download prompt.
3. Fill in the template using the following structure:

Field Point	FilterName1	FilterName2	FilterName3
Location1	value11	value12	value13
Location2	value21	value22	value23

• The first column must be Field Point and should contain your location names exactly as they appear in QNOPY.
• Each additional column is a filter. Name the column with your filter name (e.g. Q1, Q2, Gauge, Sample).
• Set the value for each location under the relevant filter column. Values can be simple Y/N flags or more descriptive labels like "gauge" or "sample".

4. Save the completed template and return to the web portal.
5. Click Upload, select your file, and hit Save. Your location filters will appear on the screen and become available to field users in the mobile app.

Example: If you want to track which locations need sampling vs gauge readings each quarter, your filter columns might be Q1, Q2, Q3, Q4 with values of "sample" or "gauge" for each location.

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Need help?

If you have questions about managing locations or setting up filters, contact our support team:

• Email: [e-mail]
• Phone: [phone]